Excel Data Getter – Query Oracle, SQL Server and Access from Excel

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People frequently want to put database data into Excel for analysis and manipulation. Here’s an Excel macro file that I wrote which simplifies getting data into Excel. Called Data Getter, it allows you to query Access, Oracle and SQL Server databases. You can save your queries so they can be reused. You can run more than one query at a time and can direct the output to one or more output files. You can save your configuration files so that you can change from config file to another easily. If you know VBA, you can customize the macro further to work with other database products. Get it here, or on the Downloads page here at Database Bulletin.

On my to do list for improvements are:
1. Enabling password protecting for configuration files to make it less dangerous to have passwords sitting in files. Data Getter supports SQL Server trusted connections, so there are no password problems if you are using it solely to connect to SQL Server via trusted connections.
2. Customize it for more databases. Filemaker, Sybase, mySQL, PostGres, DB2 are all on my list.
3. Create a “Scheduled Task” mode or command line mode so that you can configure it to run a set of reports from the command line for use in scripting or with Windows scheduled tasks.

Automate Outlook Appointments w./ MS-Access

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Do you keep birthdays in an MS Access database? Or any other database, for that matter? Have you wanted to get them into recurring Outlook appointments so you could remind yourself of the birthdays? Were you too lazy to enter them manually?

Here’s VBA code to automate a one-time addition of them into Outlook.

A few notes:
1. You’ll need to be familiar with the VBA programming environment. If you are in Outlook, alt-F11 gets you there fast.

2. Outlook VBA projects appear to be stored in a single file. Makes sense because Outlook does not fit the document based approach of Excel and Word. However, you can import and export projects, and I’m sure there is a way to control the location of the Outlook project if you really want to.

3. Be sure to have the DAO library references on in order for this to work. A default Outlook VBA project won’t have these turned on. You do this in the VBA IDE by choosing Tools – References and searching for the DAO library and checking it off.

Here’s the code.

Sub add_bdays()
Dim the_sql As String
Dim myDB
Dim ol
Dim myItem
Dim body_text As String

' Here's my SQL statement. Yours will vary, of course.
' Note the format command needed to order dates within the year.
the_sql = "SELECT Format([DOB],""mm/dd"") AS month_day, MainList.DOB, MainList.DOD, MainList.LName, MainList.FName, MainList.Street1, MainList.Street2, MainList.City, MainList.State, MainList.Zip, MainList.Country, MainList.HPhone, MainList.EMail "
the_sql = the_sql & "FROM MainList "
the_sql = the_sql & "WHERE (((MainList.DOB) Is Not Null)) "
the_sql = the_sql & "ORDER BY Format([DOB],""mm/dd"")"

Set ol = CreateObject("Outlook.Application")
Set myDB = DBEngine.OpenDatabase("D:\path\to_your\database.mdb")

Set rs = myDB.OpenRecordset(the_sql)

Do Until rs.EOF
Set myItem = ol.CreateItem(olAppointmentItem)
myItem.Subject = "BIRTHDAY: " & rs.fname & " " & rs.lname
myItem.Duration = 1
myItem.Start = CDate(rs.month_day & "/09 9:00:00 AM")
myItem.Location = "Ben's desk"
body_text = myItem.Subject

body_text = body_text & Chr(13) & rs.Street1
body_text = body_text & Chr(13) & rs.Street2
body_text = body_text & Chr(13) & rs.City & ", " & rs.State & " " & rs.Zip
body_text = body_text & Chr(13) & rs.Country
body_text = body_text & Chr(13) & rs.HPhone
body_text = body_text & Chr(13) & rs.Email

myItem.Body = body_text
' Code for setting appointment recurrence.
Set objrecurrence = myItem.GetRecurrencePattern
objrecurrence.RecurrenceType = olRecursYearly

' I found I had to specify when the recurrence start date was. Otherwise the start date got entered incorrectly.

objrecurrence.PatternStartDate = CDate(rs.month_day & "/09")
objrecurrence.PatternEndDate = #12/31/2015#

myItem.ReminderMinutesBeforeStart = 2880
myItem.ReminderSet = True


Set objrecurrence = Nothing
Set myItem = Nothing

Set rs = Nothing
Set myItem = Nothing

End Sub